how to apply for extenuating circumstances uclhow to apply for extenuating circumstances ucl

According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Although we encourage you to discuss coursework with others, the final product must be your own work. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream The source should always be stated below the table/figure. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Your evidence will need to cover the full period for which you are requesting mitigation. ECs are designed for emergencies. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream What falls under extenuating circumstances? All illustrations must be discussed in the text. wide range of UCL support services are available for you, too. /Tx BMC endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Lead your club, society and the whole Students' Union Nominate Now . If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. 0 My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Students' Union UCL is an organisation that exists to make more happen. You can find the Extenuating Circumstances form here. Advertise a vacancy on our platform today. You can find a guide to submitting your claim on Portico on the UCL website. '!g^ are met, they are able to apply for further extensions using this process. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. If you do not submit the requested evidence, your claim will normally be rejected. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. Step 2: gather the relevant evidence for your application. Source: Kyle Loftus/Unslash. /Tx BMC This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. We may be able to support you better through the wider Student Support Framework. and must cover the full period for which you are requesting mitigation. We may be able to support you better through, Submit your EC application as soon as possible. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! You can find a guide to submitting your claim on Portico on the UCL website. However, you have the right to appeal your results via theAcademic Appeals Procedure. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You can still submit an EC as long as its before your formal results are published at the exam board. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Cha c sn phm trong gi hng. Raise an Extenuating Circumstances claim via the Student Enquiry Centre Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. You can only defer time-limited assessments (e.g. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. E.g. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. . You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances EMC endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Your EC will only be validated on receipt and evaluation of your evidence. Step 2: gather the relevant evidence for your application. You can find further guidance on what your evidence should include in UCL's Academic Manual. Work will not be accepted by email. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. You will need to provide the additional evidence within four weeks of being contacted. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? includes details of all the different support that is available to you. Please avoid sending photographs that you think illustrate your condition. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq You will usually find this in your Handbook, or ask yourDepartmentalTutor. Police/crime report (a crime number on its own isnotacceptable). endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream You can only request deferrals 2 weeks in advance of the event. HA On the application form you will be asked to state your deadline this should be the most recent deadline. If you're struggling with situations beyond your control, extenuating circumstances could help. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. At this point it is too late. EMC If you are still unable to meet the deadline you must submit a conventional EC. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. . Do Share & Care schemes work for student accommodation? - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Back-to-back self-certified ECs are not allowed. If you had previous extensions for the same assessment, state the most recent deadline. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. EMC Family emergency while studying abroad? Not submit your assessment at the usual time, but have an opportunity . endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email What would you like the Union to do? If you submit your essays online, chances are your extenuating circumstances form will also be online. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Any claims submitted after the assessment has started must be accompanied by evidence. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Other universities may prefer to meet with you in person to decide how to move forward. ` & There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. 'Extenuating Circumstances' are events that are . Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). You will receive a written response as soon as possible. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. For your application to be approved, youll need to provide evidence of your circumstances. EMC In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. It is your responsibility to ensure that the work is submitted on time. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Our job is to make sure you feel supported every day. Compiling the relevant documents and information can help speed your application along. You can find the full enhanced Extenuating Circumstances procedure here. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If you self-certify then you should hear 1-2 working days. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. /Tx BMC /Tx BMC Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC , normally no more than one week after the first affected assessment. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Source: Shutterstock This could be: More about If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Any claims submitted after the assessment has started must be accompanied by evidence. You must submit your late evidence no more than four weeks after submitting your EC application. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Extension approved? Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. ANYWAYYY enough about meeee plz dont leave me hanging. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream University is a big, exciting place. Self-Certified claims must be submitted before the assessment deadline/ date. Source: Glenn Cartsens Peters/Unsplash. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You will also be notified of the outcome of your claim via Portico. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. These include: If you think you fall into the first bracket of situations, you should escalate your application. Deadlines for Geography modules are available from the Moodle pages for each module. /Tx BMC endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place.
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